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Question
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Responses
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| 1 | What is Local Government Service? | The Local Government Service is a public service institution established by the Local Government Service Act 2003; Act 656 with its objective being ‘’to secure effective administration and management of local government in the country’’.
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| 2 | What documents are needed to apply for a job in the Local Government Service? | One will need to fill and submit a PSC (II) form with an attached CV, copy of School Certificates and a copy of National Service Certificate.
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| 3 | What measures has the Local Government Service put in place to address the shortfall of staff in some job classes at the Assembly level and in the Service as a whole? | 1. The LGSS has developed Staffing Norms which stipulates the human resource requirements of MMDAs
2. LGSS is responsible for the recruitment of critical senior and middle level manpower for the MMDAs whereas MMDAs are to prioritize and engage support staff through their IGF resources |
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| 4 | Who acts in the absence of the Co-ordinating Director? | In the absence of the substantive Co-ordinating Director, the most senior Departmental or Unit Head acts.
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| 5 | Who qualifies for the headship role of newly established and merged Departments? | The position of headship of newly created and merged department is opened to all staff with the relevant qualification and experience in the various classes that make up the departments.
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| 6 | Why is the Internal Audit Unit (IAU) excluded from the list of units under the Central Administration Department? | 1. The Internal Audit Unit plays an independent role and therefore the current arrangement is to ensure the independence and autonomy of the Unit.
2. Again the reporting arrangement for the unit is not through the central administration Department |
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| 7 | When Co-ordinating Directors are posted/shuffled across MMDAs, how are they to approach implementation of the Performance Management Contract (PMC)? | 1. Co-ordinating Directors sign the PMC in the capacity of the office they hold and not as individuals
2. Implementation of the contracts therefore ought to continue irrespective of the officer at post at any given time |
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| 8 | To what extent should Heads of Departments be involved in the implementation of the PMC? | 1. The PMC has Key Performance Areas (KPAs) with deliverables that reflect the span of administrative duties of the RCDs and DCDs
2. Departmental and Unit Heads play a critical role in the achievement of set targets under the PMCs and are therefore to work hand-in-hand with their Co-ordinating Directors |
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| 9 | Where should MMDAs turn to for clarifications on the PMCs? | The LGSS has identified and trained trainer of trainers at the various RCCs who are required to backstop officers of the MMDAs in the preparation of their PMCs
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| 10 | What support has the LGSS put in place to help MMDAs operationalize their sub district structures? | Act 462 stipulates operationalization of the sub-district structures as a responsibility of MMDAs, consequently, the LGSS has included it as a Key Performance Area under the Performance Management Contracts to facilitate the speedy operationalization
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| 11 | Who is responsible for providing staff with identification cards? | Since the LGS is a decentralized Service, it is the responsibility of the Assemblies to provide unique identification for their staff.
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| 12 | What working relationship exists between MMDAs and the Information Services Department (ISD)? | Information Services Department is a non-decentralized department and therefore the relationship between the two institutions is that of collaboration.
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| 13 | What is being done to resolve the issue of boundary disputes among some MMDAs? | 1. The Ministry of Local Government and Rural Development (MLGRD) will initiate dialogue and re-demarcate the boundaries of Assemblies with boundary disputes with the support of the Inter Ministerial Co-ordinating Committee (IMCC) on Decentralization and MMDAs
2. The Establishment Instruments of these MMDAs will be re-drafted to reflect the changes. |
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| 14 | What is the role of the LGSS in addressing the sanitation menace faced by MMDAs? | The LGSS is responsible for the recruitment and capacity building of Environmental Health Officers for MMDAs to address waste management and sanitation issues in collaboration with other actors
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| 15 | What measures are being put in place to address the situation where Ministries, Departments and Agencies (MDAs) directly implement activities and projects at the sub-national levels without recourse to the MMDAs? | The Local Governance Bill delineates functions and clarifies the roles of central and local government authorities to forestall the occurrence of such situations in the future.
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| 16 | What is the difference between the Local Government Workers Union (LGWU) and the Civil and Local Government Staff Association of Ghana (CLOGSAG)? | 1. LGWU is exclusively for staff of the Local Government Service while the membership of CLOGSAG cuts across the Local and Civil Services.
2. Additionally, the Labour Law allows workers to join unions of their choice and therefore, staff are to abreast themselves with the offers of these unions |
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| 17 | Why is LGWU expressly named as a member of the Local Government Service Council when staff of the Service belongs to other unions as well? | To ensure consistency in our legislations, LGWU is named as a member of the LGSC as CLOGSAG is also named as a member of the Civil Service Council
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| 18 | Who can speak on behalf of the RCC or MMDA? | It is only staff designated and assigned to speak on behalf of the RCC or MMDA who are required to do so. Before officers even do so, they are required to clear with their institutional heads.
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| 19 | What are the requirements for promotion/upgrading/conversion? | Apart from meeting the minimum number of years to be spent on a particular grade, documentations including the appropriate appraisal documents and certifications are necessary for prospective staff to be processed for consideration.
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| 20 | Who is responsible for providing staff of MMDAs with working tools? | MMDAs are fully responsible to provide their Staff with the needed working tools to enable them discharge their duties efficiently and effectively
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| 21 | What efforts are being made to address the issue of office accommodation for MMDAs created in 2008? | 1. Government is unable to assist MMDAs to construct their own office accommodation as done to Assemblies created in 2012
2. Consequently, MMDAs without adequate office accommodation are to intensify IGF mobilization efforts in order to finance the construction of office accommodation |
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| 22 | Who is responsible to provide staff of MMDAs with residential accommodation? | MMDAs are not responsible to provide staff with residential accommodation, however, as a means of motivation, MMDAs can facilitate the process to ensure that their staff are adequately housed.
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| 23 | Are officers of the Service entitled to transfer grants? | 1. Payment of transfer grants is part of the conditions of Service for staff and therefore it is an entitlement for officers
2. However, in the event that MMDAs are hard pressed for resources, they are required to discuss terms of payment with affected Officers |
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| 24 | Who nominates officers for local and overseas training programmes? | It is the RCCs and MMDAs that nominate staff for overseas training programmes at the request of the LGSS.
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